SUPPLIER CODE OF CONDUCT
We protect customers and suppliers interests by providing clear terms of providers of services to our customers. If you have questions about our supplier code of conduct or would like to apply to be a supplier of services to our customers, please email us.
SUPPLIER CODE OF CONDUCT
Nimblwit Marketing Corporation Supplier Code of Conduct
TO PROTECT YOUR OWN INTERESTS YOU MUST READ AND UNDERSTAND THE FOLLOWING IMPORTANT TERMS BEFORE AGREEING TO BE A NIMBLWIT SUPPLIER. If you are uncertain as to your rights under these Terms, or you want any explanation about them, please e-mail us.
“Our Values and Standards” for Suppliers [Version I]
Nimblwit is committed to sustainability in all business activities and aims to apply and abide by the highest ethical, social and environmental standards. We recognize that our suppliers play an important role in our overall success.
Accordingly, Nimblwit strives to conduct business with individuals and organizations who share our commitment to high ethical standards and who operate in a socially and environmentally responsible manner. To reinforce the standards to which we are committed, Nimblwit developed this Supplier Code of Conduct.
The Nimblwit Supplier Code of Conduct was adopted by Nimblwit’s Co-Founders on 19 September 2017, and entered into force on the same day.
Nimblwit sets high standards for conducting business ethically and in accordance with the law. We expect the same commitment from our Suppliers. This Supplier Code of Conduct presents basic principles for Suppliers in dealings with Nimblwit. We consider these principles in supplier selection and expect supplier compliance. Our Suppliers should also apply these or similar principles to the suppliers with whom they work in providing goods and services to Nimblwit.
SUPPLIERS ARE EXPECTED TO:
Firmly adhere to ethical principles for labor, environment, health and safety, and management systems.
Integrate, communicate and apply these principles.
Operate in full compliance with all applicable laws, rules and regulations.
Integrate the principles into a continual improvement approach that advances performance over time.
Suppliers include individuals and organizations that provide services, people, and goods to Nimblwit and its future operating subsidiaries, affiliates and divisions.
These principles are not intended to replace, supersede or conflict with any applicable legal or regulatory requirement.
It is up to each supplier to determine how to meet and demonstrate compliance with the principles and standards, as stated in this Supplier Code of Conduct. Where specified in contracts, Nimblwit shall retain audit and inspection rights to verify compliance.
As part of an initial screen in selecting new Suppliers, Nimblwit seeks assurance of compliance with this Supplier Code of Conduct by inviting suppliers to confirm compliance with the terms herein.
At Nimblwit, our values and standards are our foundation. We believe that ethical business practices are expected and build trust with the community we serve. Therefore, we expect that a business must, at a minimum, operate in full compliance with all applicable laws, rules and regulations. This expectation is global, regardless of cultural differences.
Suppliers shall support and respect the protection of internationally proclaimed human rights and ensure that they are not complicit in human rights abuses.
We believe in developing mutually beneficial relationships with our Suppliers, founded on trust and respect.
We conduct business with integrity; we comply with all applicable laws, rules and regulations of the countries in which we operate, now and in the future.
We seek to have a positive impact on the lives of our employees, contractors, suppliers, their families and the communities in which we operate.
We expect individuals and companies in our supplier network to do the same.
FREELY CHOSEN EMPLOYMENT Suppliers shall not use forced, bonded or indentured labor or involuntary prison labor. Employees shall also not be required to lodge papers or deposits on starting work.
CHILD LABOR AND YOUNG WORKERS
Suppliers shall not use child labor. The employment of young workers below the age of 18 shall only occur in non‐hazardous work and when young workers are above a country’s legal age for employment or the age established for completing compulsory education.
Suppliers shall provide a workplace free of harassment and discrimination. Discrimination for reasons such as race, colour, age, gender, sexual orientation, ethnicity, disability, genetic information, religion, political affiliation, family composition, union membership or marital status is not condoned.
Suppliers shall provide a workplace free of harsh and inhumane treatment, including any sexual harassment, sexual abuse, corporal punishment, mental or physical coercion, or verbal abuses of workers and no threat of any such treatment.
WAGES, BENEFITS & WORKING HOURS
Suppliers shall compensate workers equally for the same position regardless of gender and according to applicable wage laws, including minimum wages, overtime hours and mandated benefits. Suppliers shall communicate with the worker the basis on which they are being compensated in a timely manner.
OPEN COMMUNICATION & DIRECT ENGAGEMENT
Open communication and direct engagement with workers to resolve workplace and compensation issues is encouraged. Suppliers shall respect the rights of workers, as set forth in local laws, to associate freely. Workers shall be able to communicate openly with management regarding working conditions without threat of reprisal, intimidation or harassment.
PRIVACY & DATA PROTECTION
Suppliers shall respect individuals in a manner consistent with the rights to privacy and data protection. They shall at all times use information about people appropriately for necessary business purposes and protect it from misuse in order to prevent harm to individuals such as discrimination, stigmatization or other damage to reputation and personal dignity, impact on physical integrity, fraud, financial loss or identity theft.
HEALTH, SAFETY & ENVIRONMENT
Suppliers shall provide a safe and healthy working environment.
Suppliers shall protect workers from overexposure to chemical, biological and physical hazards and physically demanding tasks in the workplace and in any company‐provided living quarters.
Suppliers shall have programs in place to prevent or mitigate catastrophic releases of chemicals associated with operations and processes. Programs shall be commensurate with the facility risks.
EMERGENCY PREPAREDNESS & RESPONSE
Suppliers shall identify and assess emergency situations in the workplace and any company‐provided living quarters, and minimize their impact through prevention and by implementing emergency plans and response procedures.
Safety information relating to hazardous materials, including chemical and processing materials, shall be available to educate, train and protect workers from hazards. Suppliers shall operate in an environmentally responsible and efficient manner to minimize adverse impacts on the environment. Suppliers are encouraged to conserve natural resources, to avoid the use of hazardous materials where possible and to engage in activities that reuse and recycle.
Suppliers shall comply with all applicable environmental regulations. All required environmental permits, licenses, information registrations and restrictions shall be obtained and their operational and reporting requirements followed.
WASTE AND EMISSIONS
Suppliers shall have systems in place to ensure the safe handling, movement, storage, recycling, reuse or management of waste, air emissions and wastewater discharges. Any waste, wastewater or emissions with the potential to adversely impact human or environmental health shall be appropriately managed, controlled and treated prior to release into the environment.
SPILLS AND RELEASES
Suppliers shall have systems in place to prevent and mitigate accidental spills and releases into the environment.
Suppliers shall use management systems to facilitate continual improvement and compliance with the expectations of these principles.
COMMITMENT AND ACCOUNTABILITY
Suppliers shall demonstrate commitment to the concepts described in this document by allocating appropriate resources.
LEGAL & CUSTOMER REQUIREMENTS
Suppliers shall identify and comply with applicable laws, regulations and standards and relevant customer requirements, and address identified gaps in a responsible and timely fashion.
RISK ASSESSMENT & RISK MANAGEMENT
Suppliers shall have mechanisms to assess and manage risks in all areas addressed by this document.
Suppliers shall maintain documentation necessary to demonstrate conformance with these expectations, and compliance with applicable regulations.
TRAINING & COMPETENCY
Suppliers shall have a training program that achieves an appropriate level of knowledge, skills and abilities in management and workers to address these expectations.
Suppliers are responsible for the development and implementation of appropriate business continuity plans for operations supporting Nimblwit business.
Suppliers are expected to continually improve by setting performance objectives, executing implementation plans and taking necessary corrective actions for deficiencies identified by internal and/or external assessments, inspections and management reviews.
ETHICAL BUSINESS PRACTICES
Suppliers shall conduct their business in an ethical manner and act with integrity.
All corruption, extortion and embezzlement are prohibited. Suppliers shall not offer, pay or accept bribes or participate in other illegal inducements in business or government relationships. Suppliers shall work against corruption in all its forms.
Suppliers shall conduct their business consistent with fair and vigorous competition and in compliance with applicable anti‐trust laws. Suppliers shall employ fair business practices including accurate and truthful advertising.
IDENTIFICATION OF CONCERNS
Suppliers shall encourage all workers to report concerns or illegal activities without threat of reprisal, intimidation or harassment; and shall investigate and take corrective action if needed.
ACCURACY OF BUSINESS RECORDS
All financial books and records must conform to generally accepted accounting principles. Records must be accurate in all material respects. Records must be legible, transparent and reflect actual transactions and payments.
Suppliers shall protect confidential information, including personal information collected for or from Nimblwit, and act to prevent its loss, misuse, theft, fraud, improper access, disclosure or alteration; including unauthorized communication and/or publication of information acquired from or on behalf of Nimblwit.
Suppliers requiring the exchange of confidential information with Nimblwit are required to execute a confidentiality agreement (non-disclosure agreement) with Nimblwit in advance.
Unless authorized by Nimblwit, Suppliers shall not share Nimblwit’s confidential information or other information that they acquire with respect to Nimblwit’s business.
Suppliers shall ensure, and be prepared to demonstrate, that they have appropriate safeguards in place to protect personal and other confidential information.
Unauthorized use, disclosure or loss of Nimblwit confidential information must be reported immediately to Nimblwit.
Intellectual property rights shall be respected; transfer of technology and know‐how shall be done in a manner that protects intellectual property rights.
Suppliers must comply with all applicable import and export controls, sanctions and other trade compliance laws of Canada and laws of applicable country(ies) where transaction(s) occur.
ETHICAL BUSINESS PRACTICES
Suppliers involved in the supply, manufacturing, packaging, testing, storage and distribution of materials/products on behalf of Nimblwit will ensure compliance with applicable quality regulations for the markets in which the products are registered and distributed.
Suppliers involved in the supply, testing, performance of services on behalf of Nimblwit will ensure compliance with applicable Nimblwit Behaviour Standards and Nimblwit Dress Codes in the markets where they are performed.
MARKETING & PROMOTIONAL PRACTICES
All marketing and promotional materials and activities must conform to high ethical standards and comply with all applicable laws and regulations.
GIFTS, MEALS, ENTERTAINMENT
Suppliers should not provide any gift, meal or entertainment to a Nimblwit employee or contractor in any situation in which it might influence, or appear to influence, the employee’s decision in relation to the supplier. In other situations, modest gifts, meals or entertainment may be offered to a Nimblwit employee if they are not cash or cash equivalents, are consistent with customary business practice, not frequent or expensive, and do not violate any law.
Animals shall be treated respectfully in all interactions.
CONFLICT OF INTEREST
Suppliers should avoid any interaction with any Nimblwit employee that might conflict, or appear to conflict, with that employee acting in the best interests of Nimblwit. For example, suppliers should not employ or otherwise make payments to any Nimblwit employee during the course of any transaction between the supplier and Nimblwit, other than pursuant to the Nimblwit contract. If a supplier employee is a family relation to any Nimblwit employee or if a supplier has any other relationship with a Nimblwit employee that might represent a conflict of interest, the supplier should disclose this fact to Nimblwit.
Employees of Suppliers should begin by contacting their own company to resolve internal ethics and compliance concerns. Suppliers who believe that a Nimblwit employee, or anyone acting on behalf of Nimblwit, has engaged in illegal or otherwise improper conduct should report the matter promptly to Nimblwit.
You can raise concerns without fear of retaliation: Email firstname.lastname@example.org
You will receive a case number and call-back date. Your information will be kept confidential to the Co-Founders of Nimblwit.